Individuals and outside organizations may hold events at facilities provided they:
Please note, the Certificate of Insurance for which you are applying may be subject to additional approval requirements by the underwriting Insurance Company. Please be sure to submit your application at least 7 to 10 days prior to the event date in order to meet your organization’s event insurance needs. Submission of a completed application and/or premium payment is not a guarantee of coverage. Coverage is not in place for your event until Certificate of Insurance is provided.
During the renewal process and website update, you may not be able to access the online registration. If you need to obtain a Certificate of Insurance during this time, a manual application (pdf) can be emailed to our team at: plsdsteam.service@mercer.com.
To apply for coverage, simply click the Apply Now button below or you can download a form.
Covers costs to you associated with injuries or illness sustained by a guest arising from ingesting or using a food, beverage or souvenir. If the distribution or sale of food, beverages and souvenirs will be part of your event, you must purchase products coverage ($5 per $1,000 of expected sales). If the total expected sales are more than $10,000, underwriting review is required.
Covers damages to your guests’ vehicles caused by you if you provide parking for their vehicles. If you are not parking their vehicles at your event, you do not need this coverage. If a Vendor, hired by your organization, is parking vehicles at your event, the Vendor must provide a Certificate of Insurance naming your organization and The Regents of the University of California as Additional Insureds. Please call our service center for additional assistance.
If any of the above circumstances are applicable, your event will require additional underwriting which may take 7-10 business days. You may proceed with an application, unless advised above to call the service center specifically. Please click the Application Form above in “Quick Links” to print and complete the paper application form, which may be submitted to Mercer via email at plsdsteam.service@mercer.com or fax at 1-515-365-3005. Please be sure to submit your application at least 7 to 10 days prior to the event to allow for underwriting.
Route the Accident Medical Policy Summary here
Philadelphia Process (Liability Claims)
When reporting a notice of loss (injury, property damage to third parties, auto accidents, etc.; related to a registered event), please provide as much detail as possible. This should include, but not be limited to, Insured Name (The Regents of the University of California plus student organization/club name), Contact Name (student organization/club), Policy Number, Claimant Name, Claimant Contact Information, Date of Loss, Location of Loss, Cause of Loss, Your Policy or Reference Number, Initial Steps Taken to Mitigate the Loss, Type (s) and Description of Damage and Estimated Amount of Loss.
The claims customer service department will immediately process your first notice of loss and you will be contacted by your servicing representative.
For information on how to report a University of California Accident Medical claim, view the form.
One note: your representative may refer to TULIP coverage. Don’t worry. TULIP stands for Tenant User’s Liability Insurance Policy, and it is what you are applying for.
We're here to help! Please contact us in whatever manner is most convenient for you.
Direct Phone 1-866-838-9536 |
Hours M-F 8a-5p CST |
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Fax 515-365-3005 |
Email plsdsteam.service@mercer.com |
Mailing Address Program Administrator Mercer Health & Benefits Insurance Services LLC PO Box 14521 Des Moines, IA 50306 |
Street Address for Express Shipments Mercer 12421 Meredith Drive Urbandale, IA 50398 |